Never Lose Track of Your
Event Equipment
Stop guessing where your tables, props, and gear are. EventInflow's Inventory Tracker gives you real-time visibility into every piece of equipment—across all your storage locations—so you can plan smarter and deliver flawlessly.
Apply for Early AccessEvery Storage Location, Organized
Keep a master list of all your warehouses, storage units, and facilities with everything you need at your fingertips.
- Store names, addresses, and manager contact info
- Add notes, gate codes, and business hours
- Track multiple locations across cities or states
- Know exactly where to send your crew for pickup
Catalog Your Inventory by Type
Give every piece of equipment its own profile with descriptions, staff requirements, and usage notes.
- Organize by category: tables, chairs, decor, AV equipment, props
- Document how many staff are needed to move each item
- Note capacity limits (how many guests can use it at once)
- Track which items belong to which storage location
See What's Available, What's Out
Real-time tracking shows exactly where every item is—in storage, at an event, or in transit.
- Avoid double-booking equipment for the same date
- Plan events with accurate inventory availability
- Answer client questions instantly without guessing
- Move resources between locations with confidence
0
Double-Booked Equipment
10+ hrs
Saved Per Week on Tracking
100%
Inventory Visibility
How Inventory Tracking Works
From storage to event execution in four simple steps
Add Your Storage Locations
Create records for every warehouse, storage unit, or facility you use. Include addresses, manager contacts, gate codes, and access notes.
Catalog Your Equipment
Build your inventory database with descriptions, categories, and usage requirements. Tag each item with its home storage location.
Track Availability in Real Time
See which items are available, which are already booked, and where everything is located. Plan events without the guesswork.
Assign Equipment to Events
Link inventory to specific bookings so your crew knows exactly what to pick up, from where, and when to deliver it.
Why Spreadsheets Don't Work for Inventory
The Old Way
Scattered spreadsheets and memory
You're juggling Excel files, sticky notes, and mental recall. Nobody knows for sure what's actually available until you physically check.
Double-booking equipment
Without real-time tracking, you promise the same tables to two different clients. Now you're scrambling to rent extras at the last minute.
Lost or misplaced items
Equipment goes missing between events. Was it returned? Is it still at the venue? You're not sure, so you buy duplicates you don't need.
Wasted time hunting for gear
Your crew spends hours searching storage units because no one documented where things were put back after the last event.
The EventInflow Way
Centralized inventory database
All your equipment lives in one organized system with descriptions, locations, and availability status. Everyone knows what you have and where it is.
Real-time availability tracking
See which items are booked, which are free, and which events they're assigned to. No more accidental double-bookings or surprises.
Know exactly where everything is
Every item is tagged with its storage location. Your team knows which warehouse to visit and what they'll find when they get there.
Faster planning and delivery
Plan events confidently with accurate inventory data. Your crew arrives at the right location, grabs the right gear, and delivers on time.
Ready to Take Control of Your Inventory?
Stop losing equipment, wasting time, and scrambling at the last minute. EventInflow gives you complete visibility and control—so you can plan smarter, deliver better, and grow with confidence.
Apply for Early AccessFrequently Asked Questions
Can I track multiple storage locations?
Yes. EventInflow lets you log as many storage sites as you need, complete with addresses, manager contacts, gate codes, business hours, and notes. Whether you're running one warehouse or a dozen units across different cities, you'll know exactly where everything is stored.
How detailed can I get with my inventory records?
Very detailed. Each item can include descriptions, usage requirements, associated staff roles, and more. For example, you can note how many staff are needed to move a piece of equipment or how many guests it can serve at a time.
Does the system track where items are stored?
Yes. Inventory is tied to specific storage locations, so you can see at a glance where each item is and whether it's available for an upcoming event.
What happens if I move equipment between locations?
You can update inventory records at any time. As soon as an item is relocated, your team can see the change, ensuring that everyone has the latest information.
How does this help during event planning?
By knowing exactly what you have and where it is, you can plan events with accuracy, avoid double-booking equipment, and answer client questions on the spot. That clarity saves time and prevents costly mistakes.
Will this replace spreadsheets?
Yes. EventInflow centralizes all your inventory information into one system that your team can access and update, eliminating the errors and inefficiencies that come with spreadsheets.
What types of equipment can I track?
Any type. Whether you're managing casino tables, catering supplies, wedding decor, AV equipment, or production gear, EventInflow adapts to your inventory needs. Organize by category and add as much detail as you need.